Integrating Zoom with BWR Calendars

What is Zoom Integration with BWR Calendars?

Zoom integration with BWR calendars allows users to automate the creation of Zoom meeting links for scheduled appointments. This ensures a seamless connection between your calendar events and virtual meetings, eliminating the need to manually generate meeting links and reducing the chances of human error.

Note: Dynamic Zoom links are only available with Round Robin and Collective Calendars.

Key Benefits of Zoom Integration

Integrating Zoom with BWR calendars offers significant productivity and user experience benefits. By automating meeting link creation, this feature reduces administrative tasks and enhances client engagement through real-time virtual interactions.

Automatic Zoom Link Generation: Every calendar booking can automatically include a Zoom meeting link, removing the need for manual creation.
Fewer Manual Errors: Minimizes mistakes from forgetting to include meeting details or links.
Saves Time: Automates a previously manual process, freeing up time for users to focus on high-value tasks.
Streamlined Scheduling: Makes appointment management more efficient and reliable.
Professional Experience for Clients: Ensures every client receives a consistent and fully prepared meeting invite.

How To Set Up Zoom Integration with BWR Calendars

BWR provides two built-in methods to connect your Zoom account, both of which allow for automated meeting link generation on calendar bookings. Whether you prefer linking Zoom through your personal profile or directly through calendar settings, each method ensures that clients receive a Zoom link without manual input.

Method 1: Connect Zoom from “My Profile”

Navigate to My Profile in the Settings navigation bar.
Navigate to the Calendar Section and click the tab labeled Video Conferencing in the secondary navigation ribbon.
Click the blue button labeled + Add New.
Click blue button labeled Connect next to Zoom. A Zoom login window will appear. Sign in to your Zoom account and authorize access.

Method 2: Connect Zoom via Calendar Settings

Navigate to to Calendar Settings in the Settings navigation bar.
Click on the Connections tab in the secondary navigation ribbon.
Select the Video Conferencing tab in the navigation bar under Connections.
Under the Video Conferencing section, click the blue button labeled Add New.
Then click Connect next to Zoom. Sign in to your Zoom account and authorize access

Check Your Connection Status

To check if your Zoom account is connected, go to My Profile > Calendar Settings > Video Conferencing. If your account is connected, it will show up here.

Frequently Asked Questions (FAQs)

Q: Do I need a paid Zoom account to integrate with BWR?

No, a free Zoom account is sufficient for integration, but paid plans may offer extended meeting durations and additional features.

Q: Can I assign different Zoom accounts to different calendars?

Zoom integration is tied to the user profile, so only one Zoom account can be connected per user.

Q: How do I disconnect or change my Zoom account?

Go to Calendar Settings > Connections > Video Conferencing or My Profile > Calendar Settings > Video Conferencing. Click Disconnect next to Zoom, then reconnect with a different account.